---
title: "Notifications"
url: "https://help.esdat.net/en/article/notifications"
language: "en"
last_updated: "2025-07-25T03:14:30.285Z"
---

# Notifications

A summary of the notification settings and their recipients is provided below.  The available notifications will vary depending on the ESdat modules you use (eg Field Management).

### Standard Notifications

| **Lab Report** |  |
| --- | --- |
| Lab Report Received |  |
| Lab Report Accepted |  |
| Lab Report Not Accepted |  |
| Lab Report Not Received |  |
| Lab Report Has Exceedances | The results in a laboratory report exceed environmental standards associated with the Site, or Locations |
| Lab Report No Corresponding Data | The Lab Report has successfully imported, but is not related to an existing LSPECS Monitoring Round |
| ChemCodes Created By Lab Report | ChemCodes were automatically created when importing a Laboratory Report by "Lab Initiated Upload" |
| **Locations** |  |
| Location Created - Provisional |  |
| Location Validation | Location has been Accepted/Rejected/Acceptance Revoked |
| Location Code Changed | A Location Code has been updated |
| **Unit Conversions** |  |
| Unit Conversions Added/Modified |  |
| Unit Conversions Request |  |
| **ChemCodes** |  |
| ChemCodes Created Summary | A daily summary of any ChemCodes created, may overlap with "ChemCodes created by Lab Report" |
| ChemCodes Consolidated |  |
| **Sites and Projects and Admin** |  |
| Project Deleted |  |
| Licence Expiration |  |

### Field Program Management (LSPECS) Notifications

| **Schedule** |  |
| --- | --- |
| Schedule Creation | New Schedule is added into the System, or a change made |
| Schedule Due | Monitoring Round is due to be created for this Schedule (X days before Due) |
| Schedule Overdue | Monitoring Round Creation day plus allowed tolerance has passed without its creation. |
| Schedule Updated | Changes are made to a Schedule |
| **Monitoring Round** |  |
| Monitoring Round Creation and Assignment | Monitoring Round is added into the System or Assigned To values have been changed |
| Monitoring Round No Field Data | Monitoring Round planned date plus tolerance parameter has passed without a Lab Submission being uploaded |
| Monitoring Round Updated | Changes are made to a Monitoring Round Plan |
| Monitoring Round Fieldwork Completed | The Status of the Monitoring Round is marked as Complete |
| Monitoring Round Base Creation and Assignment | The Base Monitoring Round Plan for a Schedule is created or Assigned to users |
| Monitoring Round Base Updated | The Base Monitoring Round Plan for a Schedule is updated. |
| Monitoring Round Not Approved | A Monitoring Round is not approved (within X days). The MR must not be cancelled and Field work must be complete |
| Monitoring Round Cancelled |  |
| Groundwater Data Historical Highs/Lows | A Groundwater Depth value is outside expected values (for a well) or historical highs/lows |
| Field Result Exceedances | Field Results exceed Environmental Standards |
| **Sample Receipt Notification** |  |
| Sample Receipt Notification Received |  |
| Sample Receipt Notification Not Accepted | SRN not Accepted within a defined period. |
| Sample Receipt Notification Not Received | SRN not Received within a defined period. |
| **Lab Submission** |  |
| Lab Submission Creation |  |
| Lab Submission Sent to Labs |  |
| Lab Submission Updated | A change has been made to a lab submission |

## Notification Recipients

Each notification may be sent to one or more groups of users. Here these are shown cross referenced against the notifications as follows:

A. Project Managers - defined on a Project

B. Site Manager - defined on a site

C. LSPECS Program Managers (1&2) - defined on a Schedule

D. Monitoring Round Assigned By - defined on an LSPECS Monitoring Round

E. Monitoring Round Assigned To - defined on an LSPECS Monitoring Round

F. Planned Location Visits Assigned - user an LSPECS Monitoring Round is assigned to

G. Sample Delivery Group Report Contacts (1&2) - defined on a lab submission

H. Lab Contacts - contacts on primary and secondary labs on a Monitoring Round and the lab contact defined in a lab submission.

I.  Added By - the creator of a record (Location or Monitoring Round).

J. ESdat Administrators - users that are members of the administrator role.

| ### Standard Notification Recipients | A | B | C | D | E | F | G | H | I | J |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Lab Report** |  |  |  |  |  |  |  |  |  |  |
| Lab Report Received | X | X | X | X | X | X | X | X |  |  |
| Lab Report Accepted | X | X | X | X | X | X | X |  |  |  |
| Lab Report Rejected | X | X | X | X | X | X | X | X |  |  |
| Lab Report Not Accepted | X | X | X | X | X | X | X | X |  |  |
| Lab Report Not Received | X | X | X | X | X | X | X | X |  |  |
| Lab Report Has Exceedances | X | X | X | X | X | X | X |  |  |  |
| Lab Report No Corresponding Data | X |  |  |  |  |  |  |  |  |  |
| ChemCodes Created By Lab Report |  |  |  |  |  |  |  |  |  | X |
| **Locations** |  |  |  |  |  |  |  |  |  |  |
| Location Created Provisional | X | X |  |  |  |  |  |  |  |  |
| Location Validation (Accepted/Rejected) |  |  |  |  |  |  |  |  | X |  |
| Location Code Changed |  | X |  |  |  |  |  |  | X |  |
| **Unit Conversions** |  |  |  |  |  |  |  |  |  |  |
| Unit Conversions Added/Modified |  |  |  |  |  |  |  |  |  | X |
| Unit Conversions Request |  |  |  |  |  |  |  |  |  | X |
| **ChemCodes** |  |  |  |  |  |  |  |  |  |  |
| ChemCodes Created Summary |  |  |  |  |  |  |  |  |  | X |
| ChemCodes Consolidated |  |  |  |  |  |  |  |  |  | X |
| **Sites and Projects and Admin** |  |  |  |  |  |  |  |  |  |  |
| Project Deleted | X |  |  |  |  |  |  |  |  |  |
| Licence Expiration |  |  |  |  |  |  |  |  |  | X |

| ### Field Program Management Notification Recipients | A | B | C | D | E | F | G | H | I | J |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
| **Schedule** |  |  |  |  |  |  |  |  |  |  |
| Schedule Creation |  | X | X |  |  |  |  |  |  |  |
| Schedule Due |  | X | X |  |  |  |  |  |  |  |
| Schedule Overdue |  | X | X |  |  |  |  |  |  |  |
| Schedule Updated |  | X | X |  |  |  |  |  |  |  |
| **Monitoring Round** |  |  |  |  |  |  |  |  |  |  |
| Monitoring Round Creation and Assignment | X | X | X | X | X | X |  |  | X |  |
| Monitoring Round No Field Data | X | X | X | X | X | X |  |  | X |  |
| Monitoring Round Updated | X | X | X | X | X | X |  |  | X |  |
| Monitoring Round Fieldwork Completed | X | X | X | X | X | X |  |  | X |  |
| Monitoring Round Base Creation and Assignment | X | X | X | X | X | X |  |  | X |  |
| Monitoring Round Base Updated | X | X | X | X | X | X |  |  | X |  |
| Monitoring Round Not Approved | X | X | X | X | X | X |  |  | X |  |
| Monitoring Round Cancelled | X | X | X | X | X | X |  |  | X |  |
| Groundwater Data Historical Highs/Lows | X | X |  |  |  |  |  |  | X |  |
| Field Result Exceedances | X | X | X | X | X | X |  |  | X |  |
| **Sample Receipt Notification** |  |  |  |  |  |  |  |  |  |  |
| Sample Receipt Notification Received | X | X | X | X | X | X | X | X |  |  |
| Sample Receipt Notification Not Accepted | X | X | X | X | X | X | X |  |  |  |
| Sample Receipt Notification Not Received | X | X | X | X | X | X | X | X |  |  |
| **Lab Submission** |  |  |  |  |  |  |  |  |  |  |
| Lab Submission Creation | X | X | X | X | X | X | X |  |  |  |
| Lab Submission Sent to Labs | X | X | X | X | X | X | X | X |  |  |
| Lab Submission Updated | X | X | X | X | X | X | X |  |  |  |